Terms and conditions for delegates
Terms and Conditions for Delegates: IIR Exhibitions
These terms and conditions apply to delegate registrations for all conferences associated with an IIR exhibition (each an “Event”) organised by IIR Exhibitions (“IIR”). Please read them carefully as they contain important information. By submitting your registration you agree to be bound by these terms. If you do not agree to be bound by these terms IIR will be unable to accept your registration.
- Your registration constitutes an offer to IIR to attend an Event. All registrations are subject to acceptance by IIR which will be confirmed in writing (including but not limited to email). A contract between IIR and you will only be formed when this confirmation is sent to you (whether or not it is received) provided that if confirmation is not sent within 14 days of us receiving your registration, it will be deemed to be confirmed unless we notify you otherwise. IIR reserves the right to refuse to accept any registration.
- Payment for the Event must be received in full by IIR in accordance with IIR’s payment terms from time to time in force but in any event not later than 48 hours before the Event. If payment in full is not received before the Event, IIR reserves the right at its sole discretion and without liability either to require payment as a condition of entry to the Event or to refuse entry to the Event. No refunds of any proportion of fees already paid (if any) will be made and any balance of the fees will remain due and payable where entry to an Event is refused under this condition 2.
- Discounts for group registrations are only valid for the number of delegates specified. If the number of delegates attending the Event is less than the number specified in the group booking (either as a result of cancellations prior to the Event or as a result of delegates failing to attend the Event), IIR reserves the right to revise the fees in line with the number of delegates actually attending the Event in accordance with IIR’s published prices then in force and require payment of such fees in accordance with the terms of condition 2.
- Prices for each Event are correct at the time of publication. IIR reserves the right to change the prices at any time but changes will not affect registrations which have already been confirmed by IIR.
- Registrations cancelled after confirmation by IIR but more than 30 days before the Event are subject to a $200 administration charge. Registration fees for registrations cancelled 30 days or less before the Event must be paid in full. If you fail to attend an Event, the full fees remain payable and no refunds will be given. IIR reserves the right to cancel any registration after confirmation in which case all fees paid will be refunded. You acknowledge that the refund of registration fees is your sole remedy in the event of cancellation of your registration by IIR and all other liability is expressly excluded.
- Your registration may not be transferred and is issued for your personal use only. You may not purchase registrations as agent for any third party or sell or otherwise transfer your registration to others, or exploit the registration commercially or non-commercially in any way. We regret that we cannot accept the transfer of registrations between conferences.
- IIR reserves the right at any time to change the format, participants, content, location and timing or any other aspect of the Event, in each case without liability.
- IIR reserves the right to postpone or cancel an Event without liability at any time for any reason whether or not due to causes beyond its reasonable control. Where an Event is postponed, your registration will be valid for the postponed Event. You will not be entitled to a refund in the event of postponement or cancellation of the Event by IIR.
- IIR reserves the right without liability to refuse admission to, or to eject from the Event, any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who in the opinion of IIR represents a security risk, nuisance or annoyance to the running of the Event. You agree to comply with all reasonable instructions issued by IIR or the venue owners at the Event.
- All unauthorised photography and the recording or transmitting of audio or visual material, data or information is expressly prohibited. You consent to filming and sound recording and photography of the Event as a delegate and you consent to the use by IIR of any such recording or photography any where in the world for promotional, marketing and other purposes.
- IIR excludes all liability for loss, injury or damage to persons or property at the Event. All indemnities, warranties, terms and conditions (whether express or implied) are excluded. IIR accepts no liability for any loss or damage whatsoever that you may suffer in connection with or arising from the Event whether direct, indirect or consequential (including but not limited to loss of profit, loss of business or any other type of economic loss) or otherwise. If IIR is liable to you for any reason, IIR’s total liability to you in relation to the Event (whether under these terms or conditions or otherwise) is limited to the amount of the registration fees paid by you to IIR. The limitations and exclusions in this condition 12 only apply to the extent permitted by applicable law.
- IIR reserves the right to amend these terms and conditions from time to time and you will be subject to the terms and conditions in force at the time you submit your registration.
- These terms and conditions will be governed by the laws of the Emirate of Dubai and such federal laws of the UAE applicable in the Emirate of Dubai and disputes under or in connection with them shall be subject to the non-exclusive jurisdiction of the Courts of Dubai.
Disclaimer for Leisure Activities notice
You should consider carefully whether you will be able to participate fully in the leisure activities offered as part of the visitor programme. IIR Holdings Limited (trading as IIR Middle East) warns that some activities may be physically demanding or carry inherent dangers. You accept that it is entirely your responsibility to decide whether participation in any activity in the delegate programme is appropriate to your capabilities, aptitude, fitness and health, and it is also your responsibility to observe all safety requirements and instructions that you may be given in relation to such activities. To the extent permitted by law, neither IIR Holdings Limited nor its officer or employees will accept any liability whatsoever for any direct, indirect, incidental, special or consequential damages, whether due to negligence or any other cause, arising from participation in any part of the visitor programme, including but not limited to activities outside the conference or exhibition. In the event of death or personal injury, the liability of IIR Holdings Limited and its officers and employees is limited accordingly.